STOCK CORRECTIONS
Count 45 on the shelf and type 45, or bin three and type minus three. The line shows both the change and the new total either way.
FROM COUNT TO CORRECTION
Nothing is committed while you work, and nothing shifts once you are done.
Three quantity columns sit on every line: Current Qty, Adjust Qty, and New Qty. Current Qty is what the product holds today. The other two are the two ways of describing the same correction, and filling in one fills in the other as you type.
Every product line added to an adjustment moves with the rest of that batch. Saving, applying, cancelling, or deleting the record acts on every line at once, not one product at a time. A stock check spanning several products stays one action, not a string of separate WooCommerce edits.
A Pending batch reopens with its lines and note intact and stays editable. Lines can be added, quantities changed, and rows removed, then saved again. There is no limit on how many times that happens. The quantities only reach a product when Complete Adjustment is confirmed.
Applying is the commitment, and a committed record stays as it was written. Edits, removals, and deletions are all refused after that point. Correcting something means raising a second adjustment against the same product, with its own lines and its own quantities. The first record stays exactly where it is.
A correction takes a quantity and works the cost out on its own. An increase is costed at the most recent price paid for the product. A decrease takes units away in the order they were received, oldest stock first, the same order a sale uses. Cost of goods on later sales moves with it.
DRAFT THEN APPLY
How big the count is stops changing how it gets done. Two products or forty run the same way.
Press Add Products to open the picker over the page. Search by name, SKU, or current stock to find the ones drifting from the shelf count. Tick each product and press Add Selected Products to build the list.
Type the new count into New Qty, or the change into Adjust Qty, for each line. Add a note in Notes if the correction needs a reason on record. Press Save and the batch stores as Pending, its own detail page open, with no stock moved yet.
Choose Complete Adjustment from the More menu and confirm on the dialog that opens. WooCommerce's own stock figures move at that moment, every product on the batch together. The finished record reads Adjustment Applied, and every line shows what it was, what changed, and what it is now.
ALSO INCLUDED
Created By and Completed By sit on the finished record, naming real WordPress users, not display names.
An adjustment across six products becomes six separate rows in the movement log.
Old and New quantities stay fixed at cancellation, showing what would have happened rather than what did.
For a view-only user, edit controls never appear on the adjustment screen.
Tick several open adjustments, then cancel or delete them together from the register.
Put the reason in the note, and it stays with the adjustment.
WHERE THE NUMBERS GO IN
Walking the shelves and fixing the numbers are usually two jobs, hours apart. Inventory Alpha closes the gap: the adjustment is open on the device that goes round with the operator, and each figure is entered where it is found. Some products give a final count, others give what was lost. Both go onto the same record while the walk is still happening.
Each line takes whichever figure it is given and works out the other against what the product currently holds. A count typed in produces the change; a change typed in produces the count. Nothing moves in WooCommerce while the walk is on. The batch stays pending until someone completes it, and completion reads stock fresh at that moment, applying the correction from there.
HOW IT COMPARES
One record for the whole count, costed against what you paid, and locked the moment it is applied.
| Capability | Default WooCommerce | ATUM Inventory | Shelf Planner | Inventory Alpha |
|---|---|---|---|---|
| Correct many products in one record | – | – | ||
| Type the new count or the change | – | |||
| Draft a correction without moving stock | – | – | ||
| Corrections cost out against FIFO layers | – | – | – | |
| Applied adjustments can never be edited | – | – | – | |
| Every corrected line hits the stock ledger | – | – | ||
| Cancel a draft, keep the record for audit | – | – | ||
| Cancel or delete drafts in bulk | – | – |
WORKS WITH YOUR STACK
No data migration, no separate dashboard. Inventory Alpha installs as a standard plugin and reads your existing WooCommerce orders and products.
FAQ
Yes. A product with no stock number in WooCommerce shows up in the Add Products picker exactly like any tracked product. Type the count actually held into New Qty and complete the adjustment. WooCommerce's Manage stock switches on and that count becomes the product's opening quantity.
The change is what applies, never the total shown in New Qty. Every line stores only that change, and Complete Adjustment adds or subtracts it against whatever stock WooCommerce holds at that moment. Reopening a draft reads current stock again, so New Qty is accurate when you open it. The finished record shows the real before and after.
Yes. The product picker lists each variation nested under its parent, with its own SKU and its own Current Stock figure. Only the variation rows can be selected; the parent row is a heading only. Two variations of the same parent can sit in the same adjustment, moving by different amounts in opposite directions.
An order's Cost, Gross Profit, and Gross Margin columns keep the figures they already recorded. A stock adjustment made afterwards does not touch them.
Yes. Whoever has permission to adjust stock can create an adjustment and apply it themselves, no second person required. Once applied, it locks: the record cannot be edited, cancelled, or deleted afterwards, and that applies to an administrator exactly as it does to anyone else. Nothing goes missing: the finished record still shows the note, who applied it, and every line's before and after.
No. An adjustment line addresses a product's one stock figure, shown as Current Qty, Adjust Qty, and New Qty. There is no warehouse, location, or bin dimension anywhere in the product.
No. There is no spreadsheet or CSV import for stock counts. Products are added through the Add Products picker, filtering the catalogue by product name, SKU, or current quantity. The SKU filter matches on part of a SKU, so a shared prefix returns a whole product family, and the header checkbox ticks a page of results at a time. Counts are then typed into New Qty.
Have a question we didn't cover? Contact our team →
Start free
Stock stops being an estimate the first time an adjustment is applied. Every one after that keeps it that way.
Not charged for 30 daysCancel anytime5‑minute setup
The rest of the toolkit
Reorder levels, costs, bulk edit
Low stock → ordered → received
Spend, AOV, and churn risk
The whole business on one screen
Who you buy from, at what cost
Why a stock number changed
None, View, or Full per page
Drag-and-drop report builder
Profit per order, pick and pack