Open the order and jump straight to what's running low, or work the supplier's whole catalogue. Both views arrive already priced from the cost saved against that supplier.
Built by a WooCommerce operator who needed it themselves.
A delivery arriving short, split or re-priced gets settled on the order itself, never in a second document.
Products that need topping up are easy to spot, without checking stock levels one by one. Low Stock Products narrows the supplier's full list down to what sits strictly below minimum, with current stock, incoming stock and cost sitting on every row. The rest of the catalogue stays one click away under All Supplier Products.
The figure in a spreadsheet and the stock sitting on the shelf used to drift apart, one booked in WooCommerce and the other costed somewhere else. Receive Items ties them to the same action. Press Receive, and the stock count rises, the movement is logged, and those units are costed at what you paid, after discount and with VAT.
Two thirds of a delivery today and the rest next week doesn't call for two separate records. Type the quantity that actually arrived and press Receive. The order stays in Processing, and becomes the record of what's still owed. No note has to live anywhere else.
Supplier invoices usually arrive by email and get filed in a folder of their own. Here they go onto the purchase order they belong to, dropped straight in as a PDF, JPG, or PNG. The delivery note and a photo of what arrived sit beside them. Staff with full purchase order access find all the paperwork in one place.
Edit the same purchase order as a colleague and each save writes only your own changes. Different fields, even on the same line, both save. If you both change the same field, the second save is refused, you're told what changed, and your typing is kept. Costs, quantities, and lines stay editable after sending, until each line is received.
Whether an order needs raising, chasing or closing follows from its status: Pending, Processing, Completed, Cancelled.
Tick products in the picker and they land on the order as staged lines. Quantity, cost and tax adjust per line, with Max filling the amount that tops the product back up. Save commits the staged lines to the order.
Send PO Email in the More menu delivers a branded order document to the supplier, carrying the line table, shipping cost, notes and totals from the order. The order itself moves from Pending to Processing in the same action.
Press Select Products to list only the lines still outstanding. Type the quantity received per line, or press Receive All to fill every staged line with its full remaining amount. Received lines turn read-only and sort below the lines still open.
Land the last outstanding unit and the order closes itself, cost of goods calculated at once. Mark Completed closes a short delivery instead, costing the order on the quantities that arrived. Received stock keeps the order exactly as it settled, permanently.
Mark a short delivery finished whenever you're ready, saving any edits still on the line items.
Buy the same product from two suppliers, and each keeps its own stored cost on the line.
Switch it on in Settings and each supplier delivery charge is spread over the stock it brought.
Whoever needs a paper copy finds Print already there, for one order or a whole ticked batch.
Chasing invoices at month end comes down to one filter, not a search through your inbox.
Recipient, CC, and time are logged per send, and a second send within 60 seconds asks first.
Building today's supplier order stops starting with a spreadsheet export and a highlighter. Every product added to the order comes from the same screen, whether picked one at a time or worked through in a batch. Come back later to add more, and the list already reflects what's on the order. Everything going to that supplier this round stays on this one order, not scattered across a tracking sheet and an inbox thread.
Each line on the order keeps a live Current Stock figure for as long as the order is open, pending or processing with nothing received yet. Stock that moves after the line was added gets an orange edge and a pill showing the change, with the old and new figure on hover. Everyone working the same order sees the identical mark. Save accepts the current figure and clears the mark. The quantity already set on the line never changes.
What a purchase order carries from raising it to receiving it, versus the email you send and forget.
| Capability | Default WooCommerce | ATUM Inventory | Shelf Planner | Inventory Alpha |
|---|---|---|---|---|
| Order only what's below its minimum | ||||
| Per-line purchase cost, tax and discount | ||||
| Cost defaults from the supplier's price | ||||
| Email the order to the supplier | ||||
| Receive a delivery in parts over time | ||||
| Each delivery keeps the price you paid for it | ||||
| Ordered units show as incoming stock | ||||
| Close a short delivery at what arrived |
No data migration, no separate dashboard. Inventory Alpha installs as a standard plugin and reads your existing WooCommerce orders and products.
Have a question we didn't cover? Contact our team →
No. Every purchase order starts only when you press Prepare Purchase Order, and it lands in Pending with no lines until you build it. The Low Stock Products picker then shows what sits below its minimum, and Max fills the quantity that tops it back up. Send PO Email is the only step that reaches a supplier, and it moves the order from Pending to Processing.
Have a question we didn't cover? Contact our team →
Stock ManagementReorder levels, costs, bulk edit
Customer AnalyticsSpend, AOV, and churn risk
DashboardThe whole business on one screen
SuppliersWho you buy from, at what cost
Movement LogWhy a stock number changed
AdjustmentsCorrect stock by hand, logged
Roles & PermissionsNone, View, or Full per feature
ReportsDrag-and-drop report builder
Sales & OrdersProfit per order, pick and pack
What a supplier order cost, and where it stands, both live on that same order. Each receive updates it, and the finished order keeps the cost as its record.